Vulnerable Sector Checks

 

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Rationale

The centralization of all Vulnerable Sector Checks will be conducted by the Ontario Hockey Federation (OHF) for all Team Officials and Team Personnel for the 2024-25 season to:

  • ensure all screening is being done.
  • reduce number of screenings where individuals are changing and/or participating in multiple Associations.
  • provide a safe hockey environment.

Screening of all On-Ice Officials has been in place the past number of years. Minor Hockey Associations will continue to screen Staff and Board members that are not involved in on-ice programming.

The following individuals who are associated with the OHF, Members, hockey leagues, hockey Clubs and/or Associations must adhere to the OHF Screening Policy and submit to the Ontario Hockey Federation:

  • Team officials (including but not limited to head coaches, assistant coaches, trainers, managers and at large team officials);
  • On-ice officials; and
  • Anyone else, included but not limited to on-ice volunteer, skills coaches, third party skills coaches and dressing room supervisors, through their duties on behalf of the OHF, a Member, a hockey Club or Association.
The Vulnerable Sector Checks Process for Coaches/Volunteers

1. Get your documents organized and determine where you need to go to get a Vulnerable Sector Check completed (a formal letter may be required):

2. Once ready, including the approved VSC from your local police service, begin the Screening Submission

  • Locate your HCR # and register for the OHF Screening Process
  • Once registered, click continue
  • Complete the form and upload your documents (read all instructions to ensure complete accuracy)

Required Documents

Before entering the OHF Screening Submission Portal, please ensure you have the following information to complete the Vulnerable Sector Check:

  1. Hockey Canada Registry (HCR) Number; AND
  2. Vulnerable Sector Check (a receipt for the Vulnerable Sector Check to show it's in progress can be uploaded).

Once your check has been submitted, you will receive an email that it will be reviewed within 3 business days. Check your HCR account for updates.

PLEASE NOTE:

  • All documents must all be in PDF format to be accepted.
  • Should your returned Vulnerable Sector Check from your police service be password protected, save the PDF to remove the password encryption. Alternatively you can print the Check and scan as a PDF to upload.
  • For the 2024-25 season, the OHF will be accepting copies of a Vulnerable Sector Check from 2022-23 OR 2023-24 AND the completed online OHF Screening Declaration.
  • There are requirements for registered players that require documentation to show proof of residence and birth certificate. This is NOT a requirement for Coaches or Officials.

Frequently Asked Questions

The Vulnerable Sector Checks Process for Officials

Where to get a Vulnerable Sector Check done

1. Ontario Wide

  • All Vulnerable Sector Checks (VSC) can be obtained by going directly your local police service.
  • Majority of VSCs can also be obtained online through the Ontario Provincial Police (OPP), but you must live in an OPP-policed community.
  • The OPP is not the police service jurisdiction for large urban centre including Toronto, the Greater Toronto Area (GTA), Hamilton, Niagara or Sudbury. If you live in these communities, you will need to contact your local police service of jurisdiction to request a VSC.
  • You may be required to provide an OHF Letter Requesting Vulnerable Sector Check

2. OPP Police Record Checks

To request an OPP Record Check, you must live in an OPP-policed community.

Click here to obtain a OPP Police Record Check

3. Toronto Police Services

  • The fastest way to receive a Vulnerable Sector Check through the Toronto Police Service (TPS) is by completing the process online.
  • You will also need the OHF unique agency code to apply for your VSC. The OHF agency code is: 202309TPSON6BCE7
  • Click here to apply online for a VSC.

Frequently Asked Questions

Instructions
  1. OHF Screening Submission Form and Document Upload Process
  2. New Coach or Official without a Spordle/HCR account
  3. Coach & Official already connected with Spordle Account and HCR Account
  4. How To Link Your Spordle and HCR Account
  5. OHF Letter Requesting Vulnerable Sector Check
Frequently Asked Questions
Privacy

The Ontario Hockey Federation is committed to respecting and protecting the privacy of our Members, their Associations, individual members, their families, and our employees. The information collected on this form will be used for the sole purpose of administering the Rules, Regulations and By Laws of the OHF and/or for the purpose of registering the individual in the program for which they have enrolled and may be used to provide them with the information necessary for participation.

Start the Screening Process