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Vulnerable Sector Checks (VSC)
The Online Submission portal is now live for the 2025-26 season. Please click on the "Start The Screening Process" link above to complete your screening
Process for Returning Individuals for the 2025-26 season
Team Officials, On-Ice Officials, or Third-Party Instructors, etc. that are returning for the 2025-26 season, and had their screening approved by the OHF this past season with a Vulnerable Sector Check (VSC) from 2023 or 2024, will only be required to complete the online declaration through the online submission portal for the upcoming season. The declaration from 2024-25 will expire on May 31, 2025.
Process for Returning Individuals with a 2022 VSC (expires May 31, 2025)
Team Officials, On-Ice Officials, or Third-Party Instructors, etc. that are returning for the 2025-26 season and had their screening approved by the OHF this past season with a Vulnerable Sector Check from 2022 will be required to submit a new VSC and complete the online declaration for this season. Both are done through the online submission portal. The screening for these individuals will expire May 31, 2025.
Process for New Individuals
New Team Officials, On-Ice Officials, or Third-Party Instructors, etc. for the 2025-26 season will be required to submit a VSC and complete the online declaration for this season. New Individuals must register with their Association in the HCR prior to submitting their screening to the OHF.
Receipts
The OHF will NOT be accepting any receipts for a VSC between the periods of April 1 and July 30, 2025. The police services generally take 6-8 weeks to process an application, so anyone who is required to submit a VSC should start the process with their police service as soon as possible. They can then submit their completed VSC to the OHF and complete the online declaration once they have had it returned to them by police services.
The centralization of all Vulnerable Sector Checks will be conducted by the Ontario Hockey Federation (OHF) for all Team Officials and Team Personnel every season to:
- ensure all screening is being done.
- reduce number of screenings where individuals are changing and/or participating in multiple Associations.
- provide a safe hockey environment.
Screening of all On-Ice Officials has been in place the past number of years. Minor Hockey Associations will continue to screen Staff and Board members that are not involved in on-ice programming.
The following individuals who are associated with the OHF, Members, hockey leagues, hockey Clubs and/or Associations must adhere to the OHF Screening Policy and submit to the Ontario Hockey Federation:
- Team officials (including but not limited to head coaches, assistant coaches, trainers, managers and at large team officials);
- On-ice officials; and
- Anyone else, included but not limited to on-ice volunteer, skills coaches, third party skills coaches and dressing room supervisors, through their duties on behalf of the OHF, a Member, a hockey Club or Association.
1. Request a VSC through your police services. Refer to Where to get a Vulnerable Sector Check done section. A formal letter may be required
2. Police Services may send your completed VSC document via e-mail. Please note that this email could be directed to your junk or spam folder and there will be an expiry date to download the document. Police services tend to take several weeks to process your VSC. It is your responsibility to check your email folders. The OHF does not have the ability to help in getting access to an expired document. You will need to work back with Police Services if this occurs.
3. Once you have your completed VSC document from your police services, begin the Screening Submission process.
Required Documents
Before entering the OHF Screening Submission Portal, please ensure you have the following information to complete your submission:
- Hockey Canada Registry (HCR) Number; AND
- Vulnerable Sector Check (a receipt for the Vulnerable Sector Check to show it's in progress can be uploaded after August 1st).
Once your check has been submitted, you will receive an email that it has been received. You will receive another email on the status of your submission once it has been reviewed by a Record Check Inspector. This could take up to 3 business days.
PLEASE NOTE:
- Should your returned Vulnerable Sector Check from your police service be password protected, please send it through the portal anyway as we are aware on how to access the document.
1. Ontario Wide
- All Vulnerable Sector Checks (VSC) can be obtained by going directly your local police service.
- Majority of VSCs can also be obtained online through the Ontario Provincial Police (OPP), but you must live in an OPP-policed community.
- The OPP is not the police service jurisdiction for large urban centre including Toronto, the Greater Toronto Area (GTA), Hamilton, Niagara or Sudbury. If you live in these communities, you will need to contact your local police service of jurisdiction to request a VSC.
- You may be required to provide an OHF Letter Requesting Vulnerable Sector Check
To request an OPP Record Check, you must live in an OPP-policed community.
Click here to obtain a OPP Police Record Check
- The fastest way to receive a Vulnerable Sector Check through the Toronto Police Service (TPS) is by completing the process online.
- You will also need the OHF unique agency code to apply for your VSC. The OHF agency code is: 202309TPSON6BCE7
- Click here to apply online for a VSC.
The Ontario Hockey Federation is committed to respecting and protecting the privacy of our Members, their Associations, individual members, their families, and our employees. The information collected on this form will be used for the sole purpose of administering the Rules, Regulations and By Laws of the OHF and/or for the purpose of registering the individual in the program for which they have enrolled and may be used to provide them with the information necessary for participation.
